In my last post, I showed how you can actually have up to six icons in a Visio Data Graphics Icon Set ( see https://davidjpp.wordpress.com/2012/04/11/how-to-have-six-icons-in-a-visio-data-graphic-icon-set/ ), and I finished by saying that I would now show how to create new icon sets from existing shapes … automatically. In fact, I will show you how to do it with existing SmartShapes or with images.
I was asked to make KPI icons from six weather images:
I wasn’t too keen with the graphics, so I explored the built-in Visio stencils, and found a similar series of shapes on the Symbols stencil:
They are okay, but I thought that I would also explore the images available from Clip Art:
So, now I have 3 alternative sets of cloud icons, and I wanted to see how they look as Data Graphic Icon Sets. It can be a bit tedious to manually make icons sets from code, so I thought that some VBA code would be best.
I am not going to go through all of the code in this article, because I have included it as a download at the end of this post.
The code is provided in a stencil, called bVisualIconSetMaker.vss, with no master shapes in it, so the easiest way to use it is to drop into your My Shapes folder, because you can then easily open it for any Visio document. There is just one public function, MakeIconSetFromShapes(), that expects you to have 1 to 6 shapes selected in the document that you want to add an icon set to. Read the previous article to see why 6 shapes can be selected, but also realise that the order that you select your 6 shapes dictates the order that they will appear in the icon set, with the sixth selected shape becoming the default icon. Of course, you don’t have to select six.
When you have selected your shapes in the order that you want them to appear (I selected the fourth one last in my example), then run the macro in the bVisualIconSetMaker stencil:
You will then be prompted to enter the desired name for your new icon set:
If the icon set name already exists, then you will be prompted to confirm that you want to delete the existing one first:
No that I had a new icon set, I could use it to change the icon set used in my test shapes:
Then I applied the new icon set to my strip of test shapes:
Faithfully reproduced, but too obviously an applied image for my taste…
I then repeated the task with the master shapes that I found in the Symbols stencil:
I then applied them to my test shapes:
Not bad … better than the rough weather icons I had been given.
Finally, I tried it with the arty images that I found using Clip Art:
When I applied them to my test shapes, I think I found my favourite:
Of course, the IconSet Maker can be applied to almost any shape. For example, I dragged and dropped 5 shapes from the Workflow Objects Shapes stencil.
I also added an extra Shape Data row, labelled Backup Method, to the Laptop Computer master shape, and made it a Fixed List type with the following Format formula:
This provides 6 options in the drop-down list because the first one is an empty string:
Then I applied the new Backup Icons icon set to some test shapes:
Then it is so simple to see which laptop is using which backup method:
Note : There is a Private Const iconSize statement at the top of the code file in the bVisualIconSetMaker.vss document. The normal values are 6 mm for Metric documents, and 0.25 in for US Unit documents. I changed it to 9 mm for the above Backup example.
This file contains all the code – bVisualIconSetMaker.vss :
This file contains the samples displayed in this article – MakeIconSets.vsd : https://1drv.ms/u/s!AoRdXTjKEAo1il3TX_VfHkPiUFBX