Distributing Data Points Automatically on Maps in Visio

In my last article, I described how to calibrate a map in Visio ( see https://blog.bvisual.net/2015/05/26/calibrating-a-map-in-visio/ ), and in this article I use a calibrated map to distribute data points from a linked data source automatically.

For this example, I drew a simple shape at the size that I want, but you could add this smartness to any shape. All you need is an external data recordset that contains the Latitude and Longitude values that need to be linked to each data point.

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Calibrating a Map in Visio

Many years ago, I wrote a blog article about calibrating a map in Visio ( see https://blog.bvisual.net/2008/09/30/moving-between-visio-and-kml/ ), but I used VBA and a shape from my friend Chris Roth / VisGuy. Well, I have now worked out how to calibrate a map without code!

This could be especially useful now that MapPoint has been deprecated Smile

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Becoming a Visio 2013 Power User

My fellow MVP for Visio, and author, and friend, Scott Helmers, has recently presented a series of videos entitled “Becoming a Visio 2013 Power User”. Scott is a natural presenter, and he does a great job in getting the fundamentals across.

There are two ways that I know of to see these videos:

Microsoft Virtual Academy : http://www.microsoftvirtualacademy.com/training-courses/becoming-a-visio-2013-power-user

Channel 9 : http://channel9.msdn.com/Search?term=Becoming%20a%20Visio%202013%20Power%20User#lang-en=en&ch9Search

Highly recommended.

Scott also patrols Experts Exchange : http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Visio/

Linking Data to Visio with SQL Server Stored Procedures

Visio Professional has the ability to link to various data sources, and one of the most popular is SQL Server. The DATA\Link Data to Shapes … function will present a UI to choose from a table or view, but does not provide any stored procedures. Therefore, this article present a VBA macro that demonstrates how a stored procedure can be added as a refreshable data recordset in Visio.

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Visio Org Charts with Multiple Languages

I had an enquiry recently about displaying Organisation Charts with text in different languages. This set me thinking, and, if you have Visio Professional, then you can use Link Data to Shapes to add this capability to existing diagrams, but Visio Standard users can just the Org Chart Wizard.

I will use the OrgData.xls file that is provided in the <Program Files>\Microsoft Office\Office 15\Visio Content\<LCID>\ folder to demonstrate this. I have English US (1033) and Norwegian Bokmal (1044) available to me, as shown below:

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Making unused data-linked SharePoint columns in Visio invisible automatically

I described how and why I sometimes link a SharePoint document library to Visio documents in a previous article ( see https://blog.bvisual.net/2015/02/10/displaying-sharepoint-document-library-column-values-on-visio-services-diagrams/). I mentioned that I always switch off the visibility of some columns because they are rarely needed in my Visio shapes as shape data rows. In this article, I present a VBA macro that can switch them off for you, therefore ensuring consistency.

The Link Data to Shapes feature in Visio does not allow for filtering of columns or rows when SharePoint lists are used as a data source. One answer is to create a view of the list in SharePoint to restrict the rows and some columns, but other columns still get pulled through to the External Data recordsets in Visio by default:

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Updating the file path of data linked Excel tables in Visio

Link Data to Shapes in Visio (not the Standard edition though) is great for visualizing information, and I often use a multi-worksheet Excel workbook that I create locally, and then wish to re-link to a copy of the workbook elsewhere, or even in Office365. This is a simple task if there are only one or two Excel tables involved, but can become tedious when there are many. So, this blog is presents an semi-automated method of achieving this.

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