Filter Visio External Data to Drop Shapes

I have recently been demonstrating how to automatically drop data point shapes into the correct latitude \ longitude position over a map image in Visio, and in this instalment I show how to automatically filter the dropped data points by a rectangular area. This will only work after calibrating the map image as in my previous article http://blog.bvisual.net/2015/05/26/calibrating-a-map-in-visio/ and then using the Data Point shape (or similar) from http://blog.bvisual.net/2015/05/27/distributing-data-points-automatically-on-maps-in-visio/

The principles of reading the Shape Data value from a selected shape to automatically drop rows from the active External Data window using the selected master shape could be applied to many scenarios.

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Distributing Data Points Automatically on Maps in Visio

In my last article, I described how to calibrate a map in Visio ( see http://blog.bvisual.net/2015/05/26/calibrating-a-map-in-visio/ ), and in this article I use a calibrated map to distribute data points from a linked data source automatically.

For this example, I drew a simple shape at the size that I want, but you could add this smartness to any shape. All you need is an external data recordset that contains the Latitude and Longitude values that need to be linked to each data point.

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Calibrating a Map in Visio

Many years ago, I wrote a blog article about calibrating a map in Visio ( see http://blog.bvisual.net/2008/09/30/moving-between-visio-and-kml/ ), but I used VBA and a shape from my friend Chris Roth / VisGuy. Well, I have now worked out how to calibrate a map without code!

This could be especially useful now that MapPoint has been deprecated Smile

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Office 2016 Preview for existing Office 365 subscribers

Exiting news for those of you who want to try the new version of Office, including Visio. The new Visio features include:

  • Rich Content – 850+ shapes redesigned (Electrical, Office Layout, Home Plan, Site Plan, Floor Plan)
  • Ease of Use – 40+ starter diagrams
  • Data Linked – One step data-linking
  • Secure Platform – Data loss prevention, Information Rights Management, Multifactor authentication

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Becoming a Visio 2013 Power User

My fellow MVP for Visio, and author, and friend, Scott Helmers, has recently presented a series of videos entitled “Becoming a Visio 2013 Power User”. Scott is a natural presenter, and he does a great job in getting the fundamentals across.

There are two ways that I know of to see these videos:

Microsoft Virtual Academy : http://www.microsoftvirtualacademy.com/training-courses/becoming-a-visio-2013-power-user

Channel 9 : http://channel9.msdn.com/Search?term=Becoming%20a%20Visio%202013%20Power%20User#lang-en=en&ch9Search

Highly recommended.

Scott also patrols Experts Exchange : http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Visio/

Linking Data to Visio with SQL Server Stored Procedures

Visio Professional has the ability to link to various data sources, and one of the most popular is SQL Server. The DATA\Link Data to Shapes … function will present a UI to choose from a table or view, but does not provide any stored procedures. Therefore, this article present a VBA macro that demonstrates how a stored procedure can be added as a refreshable data recordset in Visio.

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Visio Org Charts with Multiple Languages

I had an enquiry recently about displaying Organisation Charts with text in different languages. This set me thinking, and, if you have Visio Professional, then you can use Link Data to Shapes to add this capability to existing diagrams, but Visio Standard users can just the Org Chart Wizard.

I will use the OrgData.xls file that is provided in the <Program Files>\Microsoft Office\Office 15\Visio Content\<LCID>\ folder to demonstrate this. I have English US (1033) and Norwegian Bokmal (1044) available to me, as shown below:

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